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Do a better job quoting air duct cleaning and air system cleaning quotes

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  • Do a better job quoting air duct cleaning and air system cleaning quotes

    How to Do It Better
    When a contractor is asked to quote work in most trades he is provided with a Scope of Work.

    This document provides specifications and details of what is required and where the work is performed. More often than not, you'll be asked to provide a quote for Air System Cleaning , but given no details about the extent of work to be done. Most property owners/managers don't know what to ask for or fully understand the levels of services we can offer.

    If the work is going out for bid, this can lead to a very unfair bidding environment. You may quote cleaning of ducts, air handlers, sanitizing and deodorizing (a full service cleaning), while your competitor only quotes cleaning of the air ducts. An uneducated customer may award the bid solely on price. It's important you fully explain to your customer how bidding can be very different from one contractor to the other.

    Educate them in the level of services you can offer so he is sure to give fair consideration to any bid he receives and understand the differences. If you are not given a Scope of Work, which will be the case in most instances, offer your customer a generic scope of work.

    We've included a sample of the Scope of Work we use in our own service department on a daily basis. This is very generic and gives the standards for a full service cleaning in most building types.

    I have red lettered the areas on this template you need to change to apply it to your company. Simply load it in a Microsoft Word document and change it any way you like to fit your business and the job you're quoting.

    The above was provided by
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  • #2
    Hi Donald, I have been looking over your forums today and appreciate your professional opinion and explanation of the industry and equipment. I have run into the issue if quote disparity and have developed a method to try and overcome the price shock. First I try to explain to my customer that the difference in price is due to a difference in service. I also text or email them a line item invoice that they can use when calling around for quotes. This way they can get an apples to apples quote. I let them know that if they find someone who will do everything we do and guarantee not to change the price and put it in writing, to please send us their quote and give us an opportunity to try and match the price. I also give them a link to our website and to at least one of our youtube videos. This is usually the video I send them to and below is a link to our sites air duct page.
    Air duct cleaning in Houston, TX. Full service air duct cleaning.